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In the modern workplace, remote printing is a vital tool. This guide will cover the importance of remote printing, step-by-step instructions on how to print remotely, and some tips on how to print remotely, such as printer setup, troubleshooting, and how to cancel a print job from a remote computer.

Why Remote Printing Is Essential for Modern Workflows

The modern workplace runs on a hybrid model of in-person and remote work. Workers are often on the go. Businesses and professionals who use large format printers should know how to print remotely in case they aren't in the office but need to print immediately.

Benefits of Remote Printing for Professionals

There are many reasons a company or professional may need remote printing capabilities. The benefits in today's changing landscape are extensive.

Benefits:

• Gain flexibility and send print jobs from anywhere
• Allow professionals like architects, designers, and engineers to print from multiple work sites
• Facilitate collaboration
• Maintain and increase productivity
• Save time

How HP's Remote Printing Solutions Support Flexibility

Once you know how to print remotely, HP's remote printing solution supports the flexibility you need to print while away from the office. You can send plans and designs to the printer right from building sites and send designs and plans to team members to get feedback.

Common Scenarios for Using Remote Printing

There are many situations in which remote printing is necessary. These include:

• Remote workers working with in-office teams
• Workers who work in the field
• Sending changes to the office printer from a building site
• Much more

Getting Started: Requirements for Remote Printing

Before you can start remote printing, there are some things you must do first. Let's discuss each one.

Setting Up Your Large Format Plotter for Remote Access

Before you can start remote printing, you need to make sure your printer is set up for remote access. Connect it to the internet using the model-specific instructions for your printer type. Then, download the HP Smart App on your device(s) and add your printer.

Software and Connectivity Options

There's more than one way to connect to the internet and set up your printer for remote printing.

Software and Connectivity Options:

• HP Auto Wireless Connect
• Printer's Setup Wizard
• USB
• Ethernet
• Bluetooth
• Cloud printing
• HP Wireless Direct
• HP Smart App for Android
• AirPrint for iOS

Ensuring Printer and Network Compatibility

Your specific printer may only be compatible with some of the connection options. Check your printer's documentation to find out which.

How to Print Remotely: Step-by-Step Guide

If you want to know how to print remotely, follow these four simple steps.

Step 1: Connect to Your Plotter via the Cloud or Network

Once you know what methods your printer is compatible with, you can choose your preferred method and connect.

Step 2: Select and Prepare Your Print File

Select the file you want to print and select the settings for the file format, resolution, and other specifics. Preview it to ensure that it meets your quality standards.

Step 3: Send Your Print Job Remotely

Your printer should already be added to your device via the HP Click. Click "send to printer," and it should send the print job to the connected printer.

Step 4: Monitor Print Job Status From Your Device

You can set up print status updates to ensure the file prints. If it doesn't, you can use HP Support to view some troubleshooting options.

Managing Remote Print Jobs Effectively

Here are some things you should know to help you print remotely in an effective way.

How to Cancel a Print Job From a Remote Computer

If you click the wrong settings, hit print before you're ready, or change your mind about a print job, you may need to know how to cancel a print job from a remote computer. Once you hit print, it's in the queue. You can use the HP Remote Control-Panel feature in the Embedded Web Server (EWS) to find and cancel it.

Adjusting Print Settings for Optimal Quality

Before you print, you'll want to be sure the quality matches the job requirements. Settings like resolution, colour management, and file type should be adjusted to the needs of each print job.

Troubleshooting Common Remote Printing Issues

Your printer documentation, the HP community, and HP customer support have plenty of information on troubleshooting common remote printing issues. There are also general troubleshooting guides.

HP Tools and Software for Remote Printing

HP has tools and software to help with remote printing.

Tools and Software:

• HP Click
• HP Wireless Direct
• HP Remote Control-Panel
• HP PrintOS

Using HP Click for Remote Print Management

HP Click is an easy-to-use software that creates print previews and lets you drag and drop print elements so you can create your file with confidence. Know exactly what each print job will look like before your print so you don’t have to revise and reprint later.

Security Features for Safe Remote Printing

HP has features for securing your remote printing process. One example is HP Wolf Security.

Tips for Reliable and Secure Remote Printing

Let's go over some of HP's best expert advice for reliable and secure remote printing.

Ensuring Data Privacy and Printer Security

Implementing HP Wolf Security is vital for ensuring data privacy and protecting your plotter from cyber threats. HP’s security features, such as secure boot and unique passwords, safeguard large format printers against unauthorised access and malware.

Regular Maintenance for Optimal Connectivity

Maintain optimal connectivity and performance by regularly updating your printers with HP Wolf Security's automatic firmware updates. These updates not only enhance functionality but also protect against the latest security threats. Additionally, leveraging Simple Network Management Protocol allows for the remote monitoring of printer performance, ensuring continuous optimal operation.

Testing Your Setup to Prevent Printing Delays

Once you have set up your printer, test it out. Make sure everything is working properly. Try printing from all the connected devices to ensure they're connected properly and that the prints go through. Also, preview your jobs before printing for greater print confidence.

Simplifying Workflow With Remote Printing

Remote printing is a huge benefit to many businesses. In today's fast-paced business landscape with hybrid workforces and collaborative teams, knowing how to print remotely is often a necessity.

Check out HP's Large Format Printer Promotions with any questions.

Additional Resources:

https://www.hp.com/us-en/printers/printos.html

https://www.hp.com/us-en/shop/tech-takes/how-to-connect-printer-to-wifi

https://www.hp.com/us-en/shop/tech-takes/how-to-connect-hp-printer-to-multiple-devices-home-office

https://www.hp.com/us-en/shop/tech-takes/how-to-connect-printer-to-computer